Work Locations

In the context of payroll, a work location refers to the physical place where an Employee performs their job duties. It is the specific geographic location where the employee's work is carried out, and it can be an important factor in determining various aspects of payroll, including taxation, compliance with labor laws, and the calculation of certain employment benefits.

It's important for employers to maintain accurate records of their employees' work locations and stay informed about the tax and labor laws applicable to those locations. Properly addressing work locations in payroll is essential to ensure legal compliance and accurate compensation for employees.

Since Caregivers work in many different locations, for the purposes of payroll the primary office of your company should be used as the work location.

Payroll cannot be processed until at least one work location has been created and all Employees have been assigned a work location.

To create a work location:

  1. Go to Financials > Generate Payroll and click the Access Payroll Details button.

    Go to Financials > Generate Payroll and click the Access Payroll Details button.

  2. The Payroll Details panel opens. Find the Addresses section and click the Edit button.

    Find the Addresses section and click the Edit button.

  3. Select + Add a new address.

    Select + Add a new address.

  4. Enter the Street address, City, State, and ZIP.

    Enter the Street address, City, State, and ZIP.

  5. Toggle on the This is a work location setting. You can also set this address as the default work location for new team members by toggling on the Set as default work location setting.

    Toggle on the This is a work location setting. You can also set this address as the default work location for new team members by toggling on the Set as default work location setting.

  6. Click Save.

Work locations are assigned to workers as part of the onboarding process, but you can also change the work location later from the Employee Profile.

To assign a new work location to an Employee:

  1. Go to Employees > Current Employees and open the Employee Profile.

  2. Click on the Payroll tab and select the Access Payroll Details button.

    Click on the Payroll tab and select the Access Payroll Details button.

  3. The Payroll Details panel opens. Find the Work locations section and click Edit.

    Find the Work locations section and click Edit.

  4. Select + Assign a work location.

    Select + Assign a work location.

  5. Select a Work location from the dropdown, toggle the This is a default work location setting if needed, and add a Start date.

    Select a Work location from the dropdown, toggle the This is a default work location setting if needed, and add a Start date.

  6. Click Save.

    7. The new work location appears on the list.

    The new work location appears on the list.