Masters Non-Billable Time and Rates Features

There are times when your caregivers need to clock time that is consider non-billable, such as for training or administrative time. In Pavillio this is considered Admin Time or Non-billable Time.

Your role needs to have the Admin Time assigned to be able to clock Non-Billable Time.

Each activity can be assigned a standard payrate that applies to each employee clocking this time unless there is a Variable Activities rate established in the individual employee profiles.

  1. Go to Administration > Masters > Non-Billable Activities.

    You can set up activities such as Training or Travel.

    Non-Billable Activities feature

  2. Click the Add Activity button.

    Non-Billable Activities feature

  3. Complete all fields in the Add Activity window.

    Add Activity window

  4. Click Save.

Click the three dots in the Actions column to Edit or Make Inactive a Non-Billiable Activity.

Non-Billable Activities feature

  1. Go to Administration > Masters > Non-Billable Rates.

    Non-Billable Rates

  2. Select the Add Rates button.

    Non-Billable Rates

  3. Complete the fields in the Add Rates window.

    Non-Billable Add Rates window

  4. Click Save.

  1. Go to Administration > Masters > Non-Billable Rates.

    Non-Billable Rates

  2. Select the Pencil icon on the Actions column.

    Non-Billable Rates

  3. Complete changes in the fields in the Edit Rates window.

    Non-Billable Edit Rates window

    The date cannot be edited. To start a new rate as of a specific date, a new non-billable rate must be added with a new start date.

  4. Click Update.

  1. Go to My Stuff > My Clients or Mobile app (EVV users).

  2. Employees can make notes of training completed or where they traveled for example.

  3. The employee signs the records and submits. These do not require Client/RP signatures.

  4. Time records come into Approve Visits and are processed for payroll.