Post a Payment Towards a 3rd-Party Invoice

To post a payment towards an invoice:

1. Go to Financials > Manual Accounting.

2. Select the Service Line from the dropdown.

3. Enter the Service Date. You can enter each service date, or the last day of the month that services were provided.

4. Select the Transaction Type.

5. Enter the Amount.

6. Enter the Posting Date. The default is today's date.

7. Select the UMP/NPI Number.

8. Select the Additional Info/Tags checkbox.

9. For Private Pay, Spenddowns, or Patient Responsibility:

   1. Select Client under the Entity Type dropdown.

   2. Select Debit or Credit:

      • Credit increases the balance on a client’s account.

      • Debit decreases the balance by posting a payment to the client’s account.

10. For Third-Party Payors (Such as ACCRA, CDCS, etc.):

    1. Select the Payor, Location, Division and Department.

    2. Do not select an Entity Type.

11. Click the + Add button.

12. Click Save at the top of the page.

13. To verify posting:

    1. Private Pay, Spenddowns, Patient Responsibility: On the Client Profile, go to the Financial tab. Invoices post at the beginning of every month and can be downloaded/printed.

    2. Third-Party Payors: The postings is reflected in the GL Revenue Reports in Redash the following day.