How do I handle time off in Pavillio Payroll?

Time off is a period of time where workers are not working. Employers offer time off as a type of perk that allows workers to take a break from work to travel, rest, take care of personal tasks, etc. Employers can offer a combination of paid or unpaid time off and set different policies/rules for different groups of workers. Common examples of time off are Vacation, Sick, Holiday, and Bereavement. Employers determine time off policies for their business and can add multiple policies to their payroll account.

Employers determine time off policies for their business and can add multiple policies to their payroll account. For more information, see Time Off Feature.

To make adjustments to an existing balance for a worker:

  1. Go to Employees > Current Employees and open the Employee Profile.

  2. Click on the Payroll tab and select the Access Payroll Details button.

    Click on the Payroll tab and select the Access Payroll Details button.

  3. The Payroll Details panel opens. Find the Time off section and click Edit.

    Find the Time off section and click Edit.

  4. Select Edit next to the Time Off policy.

    Select Edit next to the Time Off policy.

  5. Select the pencil icon under Current balance.

    Select the pencil icon under Current balance.

  6. Enter the new balance.

    Enter the new balance.

  7. Click Save.

In the payroll run, the Hours Worked column shows the number of hours recorded for each worker.

For hourly or frequency-based workers, this field is read-only, since their hours are pulled automatically from their time entries or schedules. For workers who are not paid hourly or by frequency (for example, salaried employees), the Hours Worked field is editable. This lets you manually enter hours when needed (For instance, to calculate time-off accruals or apply benefit eligibility rules that depend on total hours worked).

Yes, time off hours do appear as a separate row on an employee's pay stub. It includes totals on each payroll run as well as a year-to-date amount.

To make adjustments to a worker's time off policy:

  1. Go to Employees > Current Employees and open the Employee Profile.

  2. Click on the Payroll tab and select the Access Payroll Details button.

    Click on the Payroll tab and select the Access Payroll Details button.

  3. The Payroll Details panel opens. Find the Time off section and click Edit.

    Find the Time off section and click Edit.

  4. Select + Add time off.

    Select Edit next to the Time Off policy.

  5. Select the policy you want to move the worker to from the Time off type dropdown, select the Time off policy, and click Save.

    Select the policy you want to move the worker to from the Time off type dropdown, select the Time off policy, and click Save.

  6. If needed, delete the old Time Off Policy by clicking the Ellipsis next to the policy, and then selecting Delete.

    If needed, delete the old Time Off Policy by clicking the Ellipsis next to the policy, and then selecting Delete.

Yes. If you'd like to set an unlimited amount of time off to roll over in the policy, leave the carry over field blank when creating or editing the Time Off Policy.

Leave the carry over field blank when creating the Time Off Policy.

Yes. If you'd like to set a limit for the number of hours that a worker can carry over to the next calendar year, enter the Max carry over hours desired when creating or editing the Time Off Policy.

Enter the Max carry over hours desired when creating or editing the Time Off Policy.

Yes, there are currently no blockers that prevent a worker from going into a negative balance by using PTO hours that they have not yet accrued.

By default, we don’t include recurring benefits, compensations, or time off in off-cycle payroll runs since they are calculated on a per-pay-period basis. You can choose to include them as needed when running an off-cycle payroll by selecting Include time off if applicable.